The exhibitor action checklist details the items you may need to order and the deadlines to get this information to the vendors. This checklist can be found in your exhibitor manual.
This checklist allows you to keep a record of important tasks completed and items still outstanding. The key to minimizing exhibit cost is to complete all orders and reservations prior to the deadlines on the action checklist, since everything costs more when ordered at the show. Below is an example of an "Exhibitor Action Checklist".
| THINGS TO DO OR ORDER | DO BEFORE THIS DATE DISCOUNTS MAY APPLY | FOR DETAILS & ORDER FORM | COMPLETE |
| Lead Retrieval (Early Bird) | (Deadline Date) | Exhibitor Badges/Lead Retrieval | |
| Request to Use an Exhibitor Designated Contractor | (Deadline Date) | Exhibitor Designated Contractors | |
| Exhibitor Badges | (Deadline Date) | Exhibitor Badges/Lead Retrieval | |
| Lead Retrieval (Advance) | (Deadline Date) | Exhibitor Badges/Lead Retrieval | |
| Hotel / Travel | (Deadline Date) | Hotel / Travel | |
| Rental Exhibits | (Deadline Date) | Exclusive General Service Contractor | |
| Accessories | (Deadline Date) | Exclusive General Service Contractor | |
| Booth Cleaning | (Deadline Date) | Facility/Utilities | |
| Hanging Sign | (Deadline Date) | Exclusive General Service Contractor | |
| Digital Graphics | (Deadline Date) | Exclusive General Service Contractor | |
| Booth Carpet | (Deadline Date) | Exclusive General Service Contractor | |
| Classic Furnishings | (Deadline Date) | Exclusive General Service Contractor | |
| Audio/Visual Rental | (Deadline Date) | Official Contractor | |
| Computer Rental | (Deadline Date) | Official Contractor | |
| Telephone | (Deadline Date) | Facility/Utilities | |
| Electric/Plumbing | (Deadline Date) | Facility/Utilities | |
| Shipments to Warehouse | (Deadline Date) | Exclusive General Service Contractor | |
| Shipments Direct to Show | (Deadline Date) | Exclusive General Service Contractor | |
The following have no deadlines but the sooner you order the better... | |||
| Padded Van or Air Freight | Shipping | ||
| Floral | Official Contractor | ||
| Photographer | Official Contractor | ||
| Hostess/Demonstrator | Official Contractor | ||
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