Exhibitor Manual

To help you prepare your exhibit for the show, Reed Exhibitions will provide an Exhibitor Manual. For your convenience, the Exhibitor Manuals are available on-line to make it easy for you to order services and items that you require for your booth. When the Exhibitor Manual is available on-line, we will send you an e-mail which will include a direct link to the Exhibitor Manual or you can click on the show website link and go to the "For Exhibitors" tab. Please note if your e-mail address is not Reed´s primary contact, you should determine who is and have the Exhibitor Manual link forwarded to the proper person. The online Exhibitor Manual format is designed to make your planning and participation in a trade show as easy as possible. Developed by Reed Exhibitions in response to exhibitor requests, the online Exhibitor Manual allows you to access all the information you need, whenever you want. It is fast, easy and convenient.

To help you easily navigate through the online Exhibitor Manual, it is divided into the following sections:

Section 1: General Information

• The exhibitor action checklist contains things to do and order as well as deadline discount dates
• The show schedule includes the move-in, show and move-out hours
• Show information/A-Z Guide includes information pertaining to age restrictions, display rules and regulations, fire and safety regulations, and also general policies applicable to the show
• The show management contacts lists the Reed staff person who you can call should you have any questions

Section 2: Official Contractors

• Official contractor listing and order forms and rates for the various contractors such as audio visual, computer rental, floral, photography, security and temp personnel

Section 3: Exhibitor Designated Contractors (EDCs)

• Explains what an exhibitor-designated contractor is and the procedures for using an EDC

Section 4: Shipping

• Shipping information for shipping to the warehouse or directly to the show site
• Freight Target floor plans
• Customs broker and transportation information

Section 5: Exhibitor Badges and Lead Retrieval

• Exhibitor badge order form
• Lead retrieval options

Section 6: Hotel and Travel Discounts

• Exhibitor Housing Request form lists hotel discounts and a map of the locations of the hotels from the convention center

Section 7: Facility/Utilities

• Order forms for the utilities that the convention center offers. These include services such as electric, cleaning, plumbing, telecommunications and catering

Section 8: General Contractor

• General contractor information, order forms and rates including furnishings, carpet, rental exhibits options, signs and graphics, labor jurisdictions and material handling

Section 9: Marketing Opportunities

• Sponsorship information, advertising, public relations and marketing information, including VIP tickets for your customers and prospects, and to make your booth stand out from the crowd

The Exhibitor Manual plays a critical role in the planning of your booth and, if used properly, could save you both time and money and will allow you to experience a smoother show.