Shipping Safety Measures

When you are preparing to ship your material, it will help to take a few precautions with security in mind. Here are a few suggestions:

Shipping Security Precautions and Suggestions

• Do not list contents on outside of boxes (e.g., Box 1 - Personal Computer). Use coded labels instead.
• Have replacements of your product available either on-site, at a local distributor or on stand-by at your office for overnight shipment.
• Give special considerations to prototypes, irreplaceable and highly valuable articles, or other sensitive items. You should hand carry them or ship them directly to the security contractor. (In that case, boldly print on bills of lading the words: "DELIVER TO SECURITY." Send a copy of bills of lading to the security contractor.)
• Carry a detailed list of what you ship, in which box it was packed and repack in the same manner. Be sure to send copies of shipping information with your set up people so that they will know how pieces ought to arrive. Keep a copy in your office and check your shipment when it returns.
• We recommend that you provide your own insurance coverage against all contingencies.
• Please keep in mind that your materials should be properly insured from the time they leave your office or place of business until return from the exhibition. Contact your insurance agent for arrangement of such ‘riders’ to your existing policy.
• Be sure to obtain a bill of lading from your carrier. The bill of lading is a document that indicates the number pieces and a description of the pieces included in your shipment (i.e., 2 cartons, 3 crates, 1 skid etc.). It also includes the addresses of where the shipment originated as well as the destination. Once the carrier has reached its destination (general service contractor’s warehouse or direct to the convention center), the number count and types of pieces in your shipment will be verified to make sure that all your pieces have arrived.
• Consolidate shipments of several small boxes into one large crate or carton. This may not save you money, but will minimize the occurrence of lost or misdirected freight.
• Put the name of the exhibiting company, booth number and name of show on every piece.
• Instruct truckers to report first to marshalling yard; provide them with map and directions.
• Bring copies of all shipping papers (bills of lading) with you to the show.

Once you have a full understanding of the options and cost, you will be better prepared to select the best method of shipping your materials to the show.

Although we do our best to deter theft, show management is not responsible for lost or stolen items. Security for individual booths and their contents is the responsibility of each exhibitor.