Some commonly asked questions about setting up

Can I set up my own booth?

In almost all cities, exposition halls are governed by existing union contracts. Although exhibitors may supervise and direct local labor, actual installation and dismantling of your exhibit must be performed by the appropriate labor union. If you have a "pop-up" booth that requires little time and no tools, you will usually be able to set this type of booth yourself.

Can I use my own labor?

Reed Exhibitions allows you to hire your own Installation & Dismantle (I&D) company if you wish. This type of company is referred to as an Exhibitor Designated Contractor (EDC) and you will need to make sure the appropriate forms and insurance certificate are filled out. [link to EDC section]

What do I do with empty boxes and cartons?

If you have crates that you will need to pack up your booth equipment in at the end of the show, make sure you place Empty stickers (which are available from your floor manager or service center) on them as soon as they are empty. The General Contractor will come around and collect them and hold them until the close of the show. DO NOT KEEP ANYTHING VALUABLE, BREAKABLE OR AN ITEM THAT YOU WILL NEED AT THE SHOW IN YOUR EMPTY CARTONS. These items will be stored together and you will not have access to them during the show. You may not store empty crates in your booth during the show as it is a fire hazard.

Can I use the aisle space during show set-up?

It is very important that you keep the aisles clear during all times of the show, including move-in and move-out. These aisles need to be clear for contractors still delivering items to booths and for fire hazard reasons. If a security guard or Floor Manager asks you to clear your items out of aisle, please do so.

What if I need to set up late?

If you believe that you will need additional set up time and know before the show, please provide the circumstances to show management in writing as soon as possible. If you do not know you will need additional time until you are at the show, please speak with your Floor Manager as soon as possible. If you are delayed in your travel coming to the show, please let show management know so they do not consider you a no-show and break down your booth.

Does my display need to be flame proofed?

YES! It is very important that your booth be flameproof and that you have a certificate of proof with you at the show.